Public Hearings

A public hearing may be a formal meeting for receiving testimony from the public at large on a local issue, or proposed government action. Testimony from both sides of an issue is usually recorded for public record, and a report summarizing the key points is generated.

Request For Proposals

A request for proposal (RFP) is a document that solicits a proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.

  • 📢 Request for Proposals: Audit Services

    The Southwest Georgia Regional Commission (SWGRC) is now accepting proposals from qualified Certified Public Accountants to provide independent audit services for fiscal years 2025 through 2029.


     The selected firm will perform annual financial and compliance audits in accordance with state and federal standards.


    🗓️ Key Dates:

    • Letter of Interest Due: April 7, 2025, by 5:00 PM EST

    • Pre-Proposal Questions Due: April 14, 2025, by 5:00 PM EST

    • Proposers' Conference: April 16, 2025, at 2:00 PM EST

    • Proposal Submission Deadline: May 16, 2025, by 4:00 PM EST



    👉 Download the Audit Services RFP

    For more information, contact Traci Hall at thall@swgrc.org or call (229) 522-3552.


    👉View Questions for Audit RFP 



    📄 Download the full RFP

  • 📢 Request for Proposals: Architectural Grant Services

    Thomasville CDBG Innovative Grant RFP

     

    The City of Thomasville is requesting proposals from qualified architectural firms to support the design and development of a new shelter for battered women, along with duplex housing and therapeutic childcare facilities, under the 2025 CDBG Innovative Grant program. The selected firm will assist with the Preliminary Architectural Report (PAR) for the grant application and may continue through project implementation if funded. This RFP is governed by federal and state guidelines and includes Section 3 participation requirements. Firms must be licensed in Georgia and experienced in similar public projects.


    Important Dates Checklist

    Proposal Deadline: Monday, June 9, 2025, by 2:00 PM  

    Draft Preliminary Architectural Report Due:Wednesday, July 10, 2025  

    Anticipated Project Start (If Funded):Fall 2025  


    📄 Download the full RFP

Request For Qualifications

A request for qualifications (RFQ) is a step sometimes used in the formal process of procuring a product or service, for example by a government agency. It is typically used as a screening step to establish a pool of vendors (businesses or individuals to provide a product or service) that are then qualified, and thus eligible to submit responses to a request for proposals (RFP).

Advertisements For Bids

Advertisement for Bids means all documents, whether attached or incorporated by reference, utilized for soliciting bids. Deposit Bids at the designated location prior to the time and date for receipt of bids indicated in the Advertisement for Bids.

  • Damascus City Park and Infrastructure Rehabilitation – Request for Bids

      

    The City of Damascus is accepting sealed bids for the construction of 800 linear feet of paved roadway, parking areas, and a new playground as part of a park and infrastructure rehabilitation project. The project is funded by a State of Georgia Parks & Recreation Grant. All qualified contractors with previous similar project experience are encouraged to apply. Bidders must be licensed in Georgia and submit all required documents by the deadline. Contract documents are available through York & Associates Engineering, Inc.


    Important Dates Checklist

    - Bid Submission Deadline: June 10, 2025, by 3:00 PM (local time)  

    - Bid Opening (Public):June 10, 2025, at 3:00 PM at Damascus City Hall  

    - Bid Award Notification (estimated): Within 30 days of bid opening  

    - Anticipated Notice to Proceed: Summer 2025  

    - Project Completion Timeline:120 calendar days from Notice to Proceed  


    View Ad for BID in Spanish 

    View Full BID Notice

  • Town of Sumner – Water System Improvements (CDBG FY24)

    The Town of Sumner is accepting sealed bids for water system improvements funded by the Community Development Block Grant (CDBG) program. The project includes raising the town’s existing 50,000-gallon elevated water storage tank by 30 feet to improve system pressure and capacity. Interested and qualified contractors must be listed as plan holders with Still Waters Engineering. This federally funded project encourages participation from Section 3 residents and businesses. All applicable state and federal regulations, including Build America, Buy America (BABAA), will apply.



    Important Dates Checklist

    Bid Submission Deadline: June 9, 2025, by 10:30 AM (local time)


    Bid Opening (Public): June 9, 2025, at 10:30 AM at Sumner Town Hall


    Bidding Documents Available: May 2025 via Still Waters Engineering


    Project Award Timeline: Within 60 days of bid opening


    Project Funding Source: Georgia DCA – CDBG Program (FY24)

    View Full BID Notice

  • City of Donalsonville – Fishpond Drain Culvert Replacements

    The City of Donalsonville is soliciting sealed bids from qualified contractors for the replacement of culverts at 10 sites across the city as part of a federally funded CDBG-DR project. The project includes demolition, installation of concrete box culverts, utility relocation, and pavement restoration. Bidders must be pre-qualified with GDOT and comply with all federal, state, and local requirements, including Section 3 and E-Verify. This contract is funded by the Georgia Department of Community Affairs. All interested contractors must purchase plans from Watkins & Associates.


    Important Dates Checklist

    Bid Submission Deadline: May 28, 2025, by 11:00 AM


    Bid Opening (Public): May 28, 2025, at 11:00 AM at Donalsonville City Hall


    Project Completion Timeline: 180 days to substantial completion, 194 days to final completion


    Bid Documents Available From: Watkins & Associates, LLC (available now)


    Funding Source: Georgia DCA – CDBG-DR Program

    View Full BID Notice